Word for Office 365 Word 2019 Word 2016 Word 2013 Word 2010 Word 2007 Word Starter 2010 This article shows all keyboard shortcuts for Microsoft Word. For users with mobility or vision disabilities, keyboard shortcuts can be easier than using the touchscreen and are an essential alternative to using a mouse. This article itemizes the keyboard shortcuts for Word on Windows. Get these keyboard shortcuts in a Word document at this link:. Commands that require you to press multiple keys in order are indicated by a comma sign. In this topic Frequently used shortcuts This table shows the most frequently used shortcuts in Microsoft Word. Use the keyboard to move around the ribbon The ribbon is the strip at the top of Word, organized by tabs. Each tab displays a different ribbon. Ribbons are made up of groups, and each group includes one or more commands. You can access every command in Word by using a shortcut. Note: Add-ins and other programs may add new tabs to the ribbon and may provide access keys for those tabs. To do this Press To use Backstage view, open the File page. Alt+F To use themes, colors, and effects, shortcut keys of ms word as page borders, open the Design tab. Alt+G To use common formatting commands, paragraph styles, or to use the Find tool. Alt+H To manage Mail Merge tasks, or to work with envelopes and labels, open Mailings tab. Alt+M To insert tables, pictures and shapes, headers, or text boxes, open Insert tab. Alt+N To work with page margins, page orientation, indentation, and spacing, open Layout tab. Alt+Q, then enter the search term To use Spell Check, set proofing languages, or to track and review changes to your document, open the Review tab. Alt+R To add a table of contents, footnotes, or a table of citations, open the References tab. Alt+S To choose a document view or mode, such as Read Mode or Outline view, open the View tab. You can also set Zoom magnification and manage multiple windows of documents. To select the current option, press Spacebar or Enter. Then, to move between items, use the Up Arrow or Down Arrow key. Then, tab through the items. Tip: In galleries with more than one row of items, the Tab key moves from the beginning to the end of the current row and, when it reaches the end of the row, it moves to the beginning of the next one. Pressing the Right Arrow key at the end of the current row moves back to the beginning of the current row. Depending on which letter you press, you may be shown shortcut keys of ms word KeyTips. For example, if you press Alt+F, the Office Backstage opens on the Info page which has a different set of KeyTips. If you then press Alt again, KeyTips appear. The following table lists some ways to move the keyboard focus when you're using only the keyboard. To do this Press Select the active tab of the ribbon and activate the access keys. Use access keys or arrow keys to move to a different shortcut keys of ms word. Move the focus to commands on the ribbon. Tab or Shift+Tab Move the focus to each command on the ribbon, forward or backward, respectively. Tab or Shift+Tab Move down, up, left, or right, respectively, among the items on the ribbon. Down Arrow, Up Arrow, Left Arrow, or Right Arrow Expand or collapse the ribbon. Ctrl+F1 Display the shortcut menu for a selected item. Shift+F10 Move the focus to a different pane of the window, such as the Format Picture pane, the Grammar pane, or the Selection pane. F6 Activate a selected command or control on the ribbon. Spacebar or Enter Open a selected menu or gallery on the ribbon. Spacebar or Enter Finish modifying a value in a control on the ribbon, and move focus back to the document. Enter Cycle through floating shapes, such as text boxes or images. Ctrl+Alt+5, and then the Tab key repeatedly Exit the floating shape navigation and return to the normal navigation. Esc Keyboard shortcut reference for Microsoft Word Create and edit documents To do this Press Print a document. Ctrl+P Switch to print preview. Alt+Ctrl+I Move around the preview page when zoomed in. Arrow keys Move by one preview page when zoomed out. Page Up or Page Down Move to the first preview page when zoomed out. Ctrl+Home Move to the last preview page when zoomed out. Ctrl+End To move Press One character to the left Left Arrow One character to the right Right Arrow One word to the left Ctrl+Left Arrow One word to the right Ctrl+Right Arrow One paragraph up Ctrl+Up Arrow One paragraph down Ctrl+Down Arrow One cell to the left in a table Shift+Tab One cell to the right in a table Tab Up one line Up Arrow Down one line Down Arrow To the end of a line End To the beginning of a line Home To the top of the window Alt+Ctrl+Page Up To the end of the window Alt+Ctrl+Page Down Up one screen scrolling Page Up Down one screen scrolling Page Down To the top of the next page Ctrl+Page Down To the top of the previous page Ctrl+Page Up To the end of a document Ctrl+End To the beginning of a document Ctrl+Home To a previous revision Shift+F5 After opening a document, to the location you were working in when the document was last closed Shift+F5 To do this Press Mark a table of contents entry. Alt+Shift+O Mark a table of authorities entry shortcut keys of ms word. Alt+Shift+I Choose citation options Alt+Shift+F12, Spacebar Mark an index entry. Alt+Ctrl+D Go to next footnote. Alt+Q Work with documents in different views Word offers several different views of a document. Each view makes it easier to do certain tasks. For example, Read Mode enables you to present two pages of the document side by side, and to use an arrow to move to the next page. These shortcuts only apply if a document is in Outline view. To do this Press Promote a paragraph. Alt+Shift+Left Arrow Demote a paragraph. Alt+Shift+Right Arrow Demote to body text. Ctrl+Shift+N Move selected paragraphs up. Alt+Shift+Up Arrow Move selected paragraphs down. Alt+Shift+Down Arrow Expand text under a heading. Alt+Shift+Plus Sign Collapse text under a heading. Alt+Shift+Minus Sign Expand or collapse all text or headings. Alt+Shift+A Hide or display character formatting. Alt+Shift+L Show all headings with the Heading 1 style. Alt+Shift+1 Show all headings up to Heading n. Alt+Shift+n Insert a tab character. Ctrl+Tab To do this Press Turn extend mode on. F8 Select the nearest character. F8, and then press Left Arrow or Right Arrow Increase the size of a selection. F8 press once to select a word, twice to select a sentence, and so on Reduce the size of a selection. Shift+F8 Turn extend mode off. Esc Extend a selection shortcut keys of ms word character to the right. Shift+Right Arrow Extend a selection one character to the left. Shift+Left Arrow Extend a selection to the end of a word. Ctrl+Shift+Right Arrow Extend a selection to the beginning of a word. Ctrl+Shift+Left Arrow Extend a selection to the end of a line. Shift+End Extend a selection to the beginning of a line. Shift+Home Extend a selection one line down. Shift+Down Arrow Extend a selection one line up. Shift+Up Arrow Extend a selection to the end of a paragraph. Ctrl+Shift+Down Arrow Extend a selection to the beginning of a paragraph. Ctrl+Shift+Up Arrow Extend a selection one screen down. Shift+Page Down Extend a selection one screen up. Shift+Page Up Extend a selection to the beginning of a document. Ctrl+Shift+Home Extend a selection to the end of a document. Ctrl+Shift+End Extend a selection to the end of a window. Alt+Ctrl+Shift+Page Down Extend a selection to include the entire document. Ctrl+A Select a vertical block of text. Ctrl+Shift+F8, and then use the arrow keys; press Esc to cancel selection mode Extend a selection to a specific location in a document. F8+arrow keys; press Esc to cancel selection mode To do this Press Delete one character to the left. Backspace Delete one word to the left. Ctrl+Backspace Delete one character to the right. Delete Delete one word to the right. Ctrl+Delete Cut selected text to the Office Clipboard. Ctrl+X Undo the last shortcut keys of ms word. Ctrl+Z Cut to the Spike. Spike is a feature that allows you to collect groups of text from different locations and paste them in another location. Ctrl+F3 To do this Press Open the Office Clipboard Press Alt+H to move to the Home tab, and then press F,O. Copy selected text or graphics to the Office Clipboard. Ctrl+C Cut selected text or graphics to the Office Clipboard. Ctrl+X Paste the most recent addition or pasted item from the Office Clipboard. Ctrl+V Move text or graphics once. F2 then move the cursor and press Enter Copy text or graphics once. Shift+F2 then move the cursor and press Enter When text or an object is selected, open the Create New Building Block dialog box. Alt+F3 When the building block — for example, a SmartArt graphic — is selected, display the shortcut menu that is associated with it. Shift+F10 Cut to the Spike. Ctrl+F3 Paste the Spike contents. Ctrl+Shift+F3 Copy the header or footer used in the previous section of the document. Alt+Shift+R Edit and move through tables To do this Press Select the next cell's contents. Tab Select the preceding cell's contents. Shift+Tab Extend a selection to adjacent cells. Hold down Shift and press an arrow key repeatedly Select a column. Select an entire row Use arrow keys to move to end of the row, either the first cell leftmost in the row or to the last cell rightmost in the row. Extend a selection or block. Ctrl+Shift+F8, shortcut keys of ms word then use the arrow keys; press Esc to cancel selection mode Select an entire table. Alt+5 on the numeric keypad with Num Lock off To move Press To the next cell in a row Tab To the previous cell in a row Shift+Tab To the shortcut keys of ms word cell in a row Alt+Home To the last cell in a row Alt+End To the first cell in a column Alt+Page Up To the last cell in a column Alt+Page Down To the previous row Up Arrow To the next row Down Arrow Row up Alt+Shift+Up Arrow Row down Alt+Shift+Down Arrow To do this Press Open the Font dialog box to change the formatting of characters. Ctrl+
