The University Records Office provides academic support services to students, faculty, administrators, staff and alumni by accurately maintaining all data related to the production of individual academic histories, often called transcripts, at Cal State LA. Your appointment date and time is sent via email several weeks before the start of Registration; please refer to the in case you are unsure of the term's registration start date. You can find this date under the Academic Calendar tab under the appropriate term. If you cannot locate your email, you can also find your appointment date and time in the Student Center. Access GET from the. You will be assigned a specific day and time when you may begin enrolling. Enrollment Appointment times are assigned randomly throughout the day based on your academic level and units earned. The time assigned to you is fixed and not subject to change for any reason. Hint: In GET, use the change term button to select the correct term when looking for your Enrollment Appointment. One useful feature in GET is Enrollment Validation. Enrollment Validation is tied to your Shopping Cart Appointment; with Validation you can pre-screen your planned class schedule to identify classes that may require additional steps before you can successfully add them e. With your schedule set, shopping cart validated, and permits in place, you can quickly finish enrolling when your Enrollment Appointment day and time arrive. See Step 4 for instructions on how to validate your enrollment. Note: validating your schedule does not reserve seats for you in the classes. Enrolling is a 6-step process: Enrollment Step 1: Resolve holds Cal State LA offers two degree planning tools via GET to students in order to assist with an on-time completion of courses for Graduation. If you see Degree Planner. If you see My Planner. Enrollment Step 3: Use Schedule Planner and Enroll in Student Center Return to the Student Center and click on the Schedule Planner link and read the instructions on that page. When you have identified your preferred schedule, use the Send to Shopping Cart button to push that schedule back to GET so you can validate your selections. Enrollment Step 4: Validate your enrollment Return to the Student Center and click on the Plan link then select the shopping cart tab. If necessary, select the term and click the CONTINUE button. Use the import cart button to retrieve your preferred schedule from Schedule Planner. Review each imported class and click the NEXT button to accept them into your shopping cart. Check the box next to each class you want to test then click the validate button. Hint: check all classes to see time conflicts. Read the information next to each class in the Message column. Hint: look for a red X in the status column indicating additional action from you is needed e. If appropriate, secure permits and prerequisite waivers from the departments teaching the classes before your Enrollment Appointment date. Note: validating your schedule does not reserve a seat for you in the class. You must return when your Enrollment Appointment day and time arrive and complete the enrollment process Step 6. Enrollment Step 5: Pay any tuition and fees Pay any tuition and fees not covered by your anticipated term financial aid at least three days prior to your Enrollment Appointment day and time. Financial Aid will send notifications including anticipated aid to students who met the priority application date. Click on the Enroll link. Review your schedule and make any needed adjustments. Click on the Proceed to Step 2 of 3 button. Confirm your classes by clicking the Finish Enrolling button. View results of your enrollment. Verify the status report that is displayed for enrollment confirmations and errors. Follow the instructions on this page to resolve any unsuccessful enrollment requests. Click on My Class Schedule before you exit to confirm that your registration was successful. Students may order transcripts online. This service is available 24 hours a day, 7 days a week. In Person — are available on-line or in Records Office, Administration 409. Payment can be made by check or in the Cashiers Office, Administration 128. Mail - Students unable to obtain a transcript in person may order via written letter or the downloadable Transcript Request Form at the bottom of this page. The completed Transcript Request form or letter, which must be signed by the student, must be mailed with the appropriate fee to: Cashier's Office Cal State LA 5151 State University Drive Los Angeles, CA 90032. Note: Transcripts are not issued until all outstanding accounts with the University are paid. Additional Transcript Information Most official transcripts are distributed within the week after receipt of the request. However, requests that specify inclusion of grades just earned or verification of a degree just awarded cannot be filled until two to three weeks after the end of the term. Students may provide a pre-paid Express Mail envelope with the request to expedite the mailing process. All official transcripts are mailed to the address designated on the Transcript Request form or letter. In addition, employers and other businesses may not consider these transcripts official if the seal on the mailing envelope is broken. Students must specify in their request form or letter if they desire transcripts to be sent in separate sealed envelopes. Notary Services The Office of the University Registrar provides notary services to Cal State LA students and alumni for official documents produced by the Office of the University Registrar. Notary requests involving official transcripts will not be issued if a student has a financial hold on their account. Foreign agencies may request an Apostille or Certification of a notarized document. The California Secretary of State provides Apostille and Certification services for notarized documents issued in the State of California. For more information regarding Apostille or Certification services, please see the or contact the California Secretary of State Office at 916-653—3595. GET Registration Class Registration Students register for classes through GET, which can be accessed from the. A Registration Appointment Time, which tells each student on what days they can register, is placed in each GET account prior to the term's first day of registration. Students that don't receive an Appointment Schedule should contact the Records Office, located in Administration 409, telephone 323 343-3873. Tuition and fees must be paid prior to registering for courses. For payment plans and payment time frames, visit Student Financial Services at. PIN Numbers A PIN Personal Identification Number is randomly assigned to every student at CalState LA and is used to access GET through the. For security reasons, a student PIN should never be kept with the student Campus Identification Number CIN. PIN numbers are never released over the telephone. Auditing a Class Class instructors can approve enrolling as an auditor only after for-credit students have had a chance to register. Students registered for other classes may audit classes only by special arrangement with the class instructor. Regular add procedures do not apply. Students must submit an instructor-approved program change form at Administration 409. Audited courses are not recorded on the student's transcript. Please refer to the for specific deadline dates. Late Add Students use the Late Add Request form to add a class after the add deadline and before the fifteenth business day of the semester census. The census date varies for intersessions, summer term, and other special sessions. Please refer to the for specific census dates. Students use the Petition to Add Class after Census see bottom of this page for link only in cases of a documented technical error on the part of the University. Please refer to the for these specific dates as they may vary. Undergraduate students are limited to 18 semester units of withdrawals for their entire undergraduate career. Late Withdrawal Students use the Withdrawal Petition and Addendum to drop classes during the last 20% of a term. Please refer to the for these specific dates as they may vary. Undergraduate students are limited to 18 semester units of withdrawals for their entire undergraduate career. Students are not permitted to withdraw after the end of a term. Fees Changes to enrollment add, drop, and withdrawal occurring after the start of the term are assessed a pro-rata charge reduced refund. The offers information regarding refunds. Reporting an Enrollment Discrepancy All students can view their official enrollment in GET. Students are responsible for bringing any enrollment discrepancies to the attention of the Records Office located in Administration 409. The student is the only individual responsible for the enrollment record, and shouldn't assume that they will be dropped for non-attendance. The program is aimed to facilitate access to high-demand, high success courses as part of the continuing effort of providing students with access to the courses needed to expedite graduation. Please note that CSU Fully Online Enrollment is typically available two weeks prior to the start of the term. Students from other institutions taking a Fully Online course offered through CalState LA may find additional information on our page. Enrollment Verification The is the authorized agent for California State University, Los Angeles, for providing enrollment and degree verifications to third parties. Current students may use the self-service application available through the portal to print their own enrollment history, verifications, check loan deferments sent to your lenders, and link to real-time information on student loans. For assistance with Student Self-Service, contact the Clearinghouse at or call 703 742-4200. Among these rights are: the right to inspect and review personal education records, the right to request the amendment of education records in the case of inaccurate or misleading information, the right to consent to disclosures of personally identifiable information contained in these records, and the right to file a complaint with the U. Department of Education concerning alleged failures by the University to comply with the requirements of FERPA. Undergraduate Class Levels Undergraduate students are classified according to the number of semester units of baccalaureate-level course work they have completed, calculated as follows: Class Level Semester Units Completed Lower Division Freshman 0-29 Sophomore 30-59 Upper Division Junior 60-89 Senior 90+ Academic Study Loads Undergraduate students must carry a study load of 12 semester units for full-time enrollment certification by the University. The recommended full-time study load for undergraduates is 15 semester units. Students on scholastic probation must limit their study load to 12 semester units or fewer. Graduate Students: To be considered full-time, graduate students must carry a study load of 12 weighted units of approved prerequisite, corequisite, or graduate program courses graduate level courses have a weighted factor of 1. The maximum study load for students working toward a graduate degree is 12 units per semester. Academic Renewal Removal of Work from Bachelor's Degree Consideration Under certain circumstances, up to two semesters or three quarters of previous undergraduate course work taken at any college may be disregarded from all consideration associated with requirements for the baccalaureate. Neither subject nor unit credit for work taken during the disregarded term s , even if satisfactory, may apply toward baccalaureate requirements. A Student may file an academic renewal petition with a GPA lower than C 2. Repeating Courses Please refer to for the latest information on repeating courses. Withdrawals Per Executive Order 1037, undergraduate students may withdraw from no more than 18 semester units. For withdrawals made prior to Fall 2016, the units will be converted and displayed as their semester equivalents. Grading System and Grade Point Average GPA Grade point Requirements Undergraduate students must maintain a C 2. Students who receive financial aid should consult Student Financial Aid about additional criteria that may define satisfactory progress. Grade Point Average GPA The GPA is computed by dividing the total number of grade points earned by the total number of units attempted. Grade points are assigned for each unit of course work undertaken. CR and NC grades are not included in grade point average computations. Adds to Quality Hours Quality points earned Adds to Earned Hours Effective Date A Superior Yes 4 Yes A- Outstanding Yes 3. In the event of descrepancies, policies in the Faculty Handbook supercede those described below. Probation for Undergraduate Students Students are placed on academic probation if either their grade point average at Cal State LA or their cumulative grade point average in all college work attempted falls below a C 2. They are continued on probation for grade point deficiency until their entire deficiency is removed or until they are disqualified in accordance with the regulations stated below. Special Probation Continuing students who are disqualified may petition to remain as matriculated students on special probation. To be eligible for special probation, disqualified students must complete the disqualification interview with their academic advisor and obtain the advisor's approval. All disqualifed students who are reinstated or readmitted are placed on special probation because their GPA is below the value needed for the class level. These students must earn better than a C 2. Students will be disqualified when they completely withdraw while on special probation. Repeating Courses Note: be sure to check the for up-to-date and more in-depth information on the policies outlined below. In the event of descrepancies, policies in the Faculty Handbook supercede those described below. Undergraduate Student Disqualification Students already on probation whose Cal State L. Undeclared majors will hold this interview with their advisor in the University Academic Advisement Center. Readmission after disqualification is not automatic. Students must wait at least one term before applying for readmission. For readmission, students must satisfy the terms and conditions from the disqualification interview as documented in the student's file by the academic advisor. Students must also have a cumulative grade point average GPA that is at or above the minimum for their class level when they apply. Disqualified students must file their application for readmission before the appropriate admissions deadline. Students enrolled but not officially reinstated for the term after disqualification should file a request for complete withdrawal and full refund of fees prior to the start of the term. Registration will be cancelled for disqualified students who are enrolled and do not file a withdrawal request. Fees are not returned in these cases. Academic Dishonesty Students in good standing and officially enrolled in one or more residence courses may challenge courses by taking examinations developed at the campus. Students may obtain credit by examination in undergraduate and graduate courses listed in the General Catalog. Approval of the Instructor and Department Chair is required. These units do not count towards residency credit, nor do they count as part of a student's academic workload. Grades received by examination are recorded as final grades on the permanent academic record and are designated as earned through credit by examination. Leave of Absence Undergraduate students may request a leave for no fewer than 2 and no more than 4 semesters. Graduate students are granted a leave for a maximum of 2 semesters, subject to renewal. Continuing students' allowed absence of 1 semester is included in these maxima. Summer and winter terms are not included in these totals. Reporting Grade Discrepancies Grades are submitted to the Records Office three working days after the end of final examination week. To reconcile a suspected error, students should submit a discrepancy report form available at the Records Office, located in Administration 409 by the following term. We strongly recommend you browse, at minimum, the Procedures and Regulations section of the , which has the latest and often more detailed information on many of the topics we cover here.
